Privacy Policy

Fleet Data Solutions is a trading division of Newscast Media Group.

Newscast Media Group Ltd. (“We” “Our” “Us”) are committed to protecting and respecting your privacy.  This policy sets out the basis on which any personal data we collect and, or share about you, will be processed by us. Please read the following carefully to understand the regulations and best practices regarding your personal data and how we will treat it.

For the purpose of the General Data Protection Regulation (the Act), Newscast Media Group Ltd., act as the Data Controller and are registered with the Information Commissioners Office under registration number ZA044938.

As the Data Controller, we will always safeguard your information due to our strict following of the General Data Protection Regulation, and full compliance with the Privacy and Electronic Communications Regulations 2003 (PECR). This ensures that the personal data we collect and share regarding you as an individual is kept safe and only used for the purposes stated at the point of collection.

This Privacy Policy sets out the full purpose on which any personal data we process about you will be processed, stored, how it was obtained and with whom it will be shared.  You are strongly advised to read and understand the contents contained in our Privacy Policy.

Information we may process about you:

Name, Address, Telephone Number, Email Address and any additional information that you freely submit via our websites.

Legal Basis for Processing:

We use your consent as a legal basis for processing your freely given personal information for direct marketing; or

We use legitimate interest as a legal basis for processing your freely given personal information for direct marketing;

Prior to using legitimate interest as a legal basis for processing, we will complete a Legitimate Impact Assessment, to ensure that your interests are not overridden by ours. We will always ensure that the fundamental rights of all data subjects whose personal details we process are not in any way compromised.  We complete a three-part step process to ensure the legitimate interests are balanced between us and you, the data subject.

We may process your data in the following ways:

Your personal data may be used for analytical purposes;

Your personal data may used with data received from other sources to improve personalised communications to you;

Your personal data will be used for data verification, modelling, enhancement, profiling and suppression;

You can opt out at any time but we will continue to process minimal information about you should you opt out, using legitimate interest as the lawful basis. This will prevent further direct marketing to you by us;

You can ask for a copy of the personal data we hold on you by asking for a Subject Access Request, you should submit your request using the contact details below.

Where we store your personal data:

Your personal data that we process will be securely stored on servers based in the European Economic Area (“EEA”). We use a variety of physical and network security technologies and procedures to help protect Your information from unauthorised access, use, or disclosure.

Data Retention:

We will process your personal data for a period not exceeding 12 months unless it is determined beyond reasonable doubt that your consent remains valid, or if there is a legitimate interest to continue processing.  We will during this time ensure your personal data remains accurate, up to date and is processed lawfully and fairly in accordance with this, our Privacy Policy and the current regulatory guidelines.

Your rights in relation to your personal data that we process:

As the information we process about you belongs to you, you have the following rights under the General Data Protection Regulation, the right to;

Subject Access Request,

have inaccuracies corrected,

have information erased,

prevent direct marketing,

prevent automated decision-making and profiling, and data portability

To enforce your right on any of the above, please use the contact details below.

Subject Access Request and Your Rights:

To request a Subject Access Request, or to call upon your rights in relation to how we are processing your personal data, please write to:

The Compliance Manager

Newscast Media Group Ltd.

Pentland House

Saltire centre

Glenrothes

KY6 2AH

Or you can email info@newscastmediagroup.com

In accordance with the current regulatory guidelines, all requests will be dealt with in a time period not exceeding 30 days.  Following receipt of your request, we may need to contact you, using the information you disclose within your request to confirm your identity.

For Subject Access Requests – once your identity has been confirmed, you will be told the following:

What personal data we are processing for you;

Why we are processing your personal data;

How your personal data was obtained; and

With whom your personal data has been shared with

For amendments, deletion or portability of your data – an acknowledgment will be sent to you within the timeframe confirming your request has been carried out.

If you remain unsatisfied with any response you receive from us, you have the right to refer the matter to the Information Commissioner’s Office, who will investigate your complaint and provide an independent ruling following their own investigation.  To refer your complaint, you should write to:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow, SK9 5AF

Or email casework@ico.gsi.gov.uk